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25 Jan 2019

Temporary Administrative Assistant (Temporary) – Environment Department

Vancouver International Airport – Posted by Heather Lamb Anywhere

Job Description

We have a temporary, full-time opportunity (to July 2019) for an Administrative Assistant in the Environment Department.  Reporting to the Director, Environment and supporting the dynamic Environment team, the successful candidate will perform administrative duties including budget management and business planning.
Key responsibilities include:
  • Coordinating and administering budget planning, cost tracking and internal administrative processes
  • Providing administrative support including: managing Director’s calendars, voicemail and email; scheduling, coordinating and arranging internal and offsite meetings; preparing correspondence, presentations and reports; liaising with external organizations; receiving visitors and screening phone calls; providing administrative functions to the YVR Environmental Advisory Committee and the YVR Aeronautical Noise Management Committee; maintaining department filing system; and maintaining office supplies
  • Under the direction and supervision of staff, providing support for a variety of programs including: Environmental Assessment Program; Green Commuter Program; YVR Fleet Bikes & Bike Locker Facility; Common Use Vehicle Program; and Noise Management Program
  • Coordinating travel arrangements for department members, and assisting/leading tours at YVR when required
Key qualifications include:
  • Two years’ recent, related administrative experience, in particular in a dynamic team environment, supplemented by a minimum two years’ post-secondary education or completion of a college certificate or diploma, preferably in administration, accounting, communications, public relations or graphic design; or an equivalent combination of training and experience
  • Excellent working knowledge of MS Office (including Excel and PowerPoint) and extensive experience working with databases
  • Proven experience working with ERM software (e.g., AIRS, Maximo, Oracle) in order to manage budgets
  • Strong organizational skills in order to multitask and work under pressure
  • Solid people skills with the ability to work within a team
  • Demonstrated knowledge of environmental management with exposure to construction-related projects
  • Strong knowledge of, and interest in, the aviation industry with an understanding of airport operations
  • Possession of a valid Class 5 driver’s license is considered an asset

How to Apply

Apply online at

Job Categories: Business, Finance, Administration. Job Types: Temporary.

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