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4 Oct 2017

Full-Time Finance Coordinator

BC Wheelchair Sports – Posted by babbott Vancouver, British Columbia, Canada

Job Description


Full Time Position /2 Part-Time Positions

BC Wheelchair Sports and BC Wheelchair Basketball are seeking an individual to fulfill a Finance Coordinator position on a full time basis (2.5 days/week for each organization for a combined full time position or two positions at 2.5 days per position). Responsibilities will include: all bookkeeping duties for the associations, financial reporting, preparation of materials for audit, payroll, event support, ensuring compliance with BCWSA/BCWBS policies and procedures, providing financial information to BCWSA/BCWBS staff as required, and other administrative duties as assigned. The successful candidate will report to the BCWSA and BCWBS Executive Directors. The position is located at the BCWSA/BCWBS offices, 780 SW Marine Drive, Vancouver BC.

Key Responsibility Areas

1. Financial Reporting & Analysis
 Prepare and distribute financial reports to all managers and budget holders
 Prepare reports and variance analyses for Executive Directors
 Respond to queries from managers and staff on specific report information and transactions
 Prepare financial reports and claims for external funders
 Prepare reports and documentation for and oversee external audits
 Ongoing improvement of financial reporting and analysis processes
 Maintain integrity of financial records and asset registry
 Ensure timely preparation and submission of regulatory filings
2. Finance Policies and Procedures
 Ensure compliance with internal policies and procedures and external regulatory requirements
 Manage the financial information system
 Define, design, and manage financial processes to ensure efficiency and accuracy
 Guide and advise all staff in understanding and adhering to financial policies and procedures
 Review financial policies to ensure efficiency and relevance to the organization and minimize risk
 Develop and recommend financial policies to Executive Director
3. Accounts Payable/Receivable
 Review and verify all supplier invoices, staff expense reports & cheque requisitions for accuracy of coding and appropriate approvals
 Input and post all payables; manual and voided cheques
 Input and post all receivables; provide backup for generating AR invoices
 Maintain accurate filing systems for payables (both paid and payable).
 Recording of pre-authorized payments (rents, leases, etc.)
 Respond to all staff and supplier inquiries re: accounts payable transactions
4. Month-end Journal Entries & Account Reconciliation
 Import journal entry into accounting system
 Analyse and reconcile balance sheet accounts, prepare and post adjusting journal entries
 Reconcile bank accounts, prepare and post adjusting journal entries
 Update and maintain all balance sheet account reconciliation books and provide monthly detailed financial statements to ED
5. Statutory Remittance
 Prepare GST report and remittance semi-annually and yearly, WorkSafe BC payroll report and remittance for BCWSA, BCWBS and annual WorkSafe BC payroll report and remittance
6. Staff Payroll
 Collect and review time sheets of hourly personnel before payroll submission
 Document all changes to salaried and hourly personnel
 Prepare hourly/contract staff payroll on a monthly basis
 Ensure Receiver General remittance submitted by 15th of following month
 Coordinate payroll submission schedule with external service provider
 Maintain accurate and relevant records and payroll files of personnel
 Prepare Record of Employment for employees, as required
 Respond to payroll and benefits inquiries as required
 Review and reconcile T4’s and T4A’s and submit summary to CRA as required
7. Cash Processing
 Sort incoming cash by entity and categories (receivables, fees, donations)
 Prepare bank deposits
 Process all credit card transactions
 Prepare all accounts receivable invoices and maintain record of assigned invoice numbers
 Process monthly donor transactions and initiate annual receipting and maintenance procedures.
8. Year-end Audit Preparation
 Reconcile year-end accounts, prepare year-end journal entries
 Analyse pre-paid accounts and prepare entries for review and approval
 Identify capital assets purchased
 Manage data extraction for audit comparison
 Prepare preliminary balance sheet in audit format
 Assist external auditors re: queries and AD Hoc reports
 Review BCWSA Registered Charity Information Return & prepare (BCWBS) Registered Charity Return
9. Gaming Funds Tracking and Reporting
 Track and Maintain all transactions relating to the Gaming Accounts
 Prepare the Gaming Account Summary Report in consultation with the Executive Directors
 Support the annual Gaming application process
Qualifications & Experience
 Formal education in accounting and/or bookkeeping
 Minimum of 5 years of experience in the field of accounting, bookkeeping or business administration
 Knowledge in accounting software include Sage and Quickbooks
 Experience with Salesforce is an asset
 Must show strong attention to detail and accuracy
 Must be able to work efficiently, independently and be able to multi-task in a busy, fast paced environment
 Must be willing to have a criminal record check
 Excellent communication skills – verbal and written
 Experience working in the non-profit sector is an asset
 Experience with Community Gaming Grant financial tracking and reporting is an asset
 Knowledge and experience working in the sport system is an asset
 Experience in working with people with physical disabilities is an asset

 Commensurate with experience
Deadline for application Start Date
 October 15th, 2017
 October 23rd, 2017

How to Apply

SUBMIT COVER LETTER AND RESUME TO: BC Wheelchair Sports, Gail Hamamoto, Executive Director, 604 333 3520 x201. Note: Only individuals chosen for an interview will be contacted

Job Categories: Business, Finance, Administration. Job Types: Full-Time.

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